Executive Assistant

About PureGym 

Since our launch in 2009, PureGym has been pioneering the model for high-quality, affordable and flexible fitness. Our mission to inspire healthier nations has led us to become the UK's favourite gym and now an international success story, currently operating across Denmark, Switzerland, the USA, Saudi Arabia and UAE with many more to come! 

We are driven by the passionate people of PureGym, who create brilliant environments for our members and the communities we serve. Our unique "Everybody Welcome" approach provides a friendly, warm and welcoming environment for our members and our ambition to double in size over the next few years gives a great opportunity for our teams to grow and accelerate their careers 

With UK expansion plan to double the business, and International growth plans for owned and franchised gyms, the Exec team are moving quickly and with intent. Any great team has the right support in the centre, so to prepare for our next growth phase we are investing in a support team of An Executive Assistant.

The Role

This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda. This role will also support the smooth day-day running of the office. Responsibilities will include:

 Time and Schedule Management:

• Excellent diary management across multiple diaries
• Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
• Experience planning and executing on-site and off-site meetings and events

Service and Relationships:

• Interface between Executive Team ensuring communication and relationships are strong
• Interface to external stakeholders/Board (LGP, KKR etc.)
• Manage inbound queries and invites professionally and appropriately
• Letter and email drafting/management
• Meeting support – deck preparation and where necessary minute taking

Travel:

• Domestic and International Travel
• Flight bookings
• Train bookings
• Hotel bookings
• Taxi bookings
• Visa procurement when necessary

Personal support:

• Management of work commitments in line with personal and family commitments
• Expenses – inputs and authorizations
• Personal moments – birthday gifts & cards etc.
• Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface

Office Management:

• Welcoming visitors, being the face of the brand, organising refreshments, where needed
• Manage post and correspondence distribution
• Meeting room management to include working closely with the IT Team on all IT equipment needs
• Ordering and managing stationary supplies
• General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
• Responsible for office internal communications
• Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner
• Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
• Monthly office H&S checks and reporting to the H&S team

Supporting the PureGym engagement agenda:

• General support with organising company-wide events and conferences
• Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.

The Person

 Skills required:

• • Experience supporting at CFO level
  • Experience in annual planning processes
  • Confidence and capability using all of the following to a good standard:
  • PowerPoint, Word and Excel
  • Diary management through Outlook
  • Skilled in written communication

• • Skilled host and ‘face of the brand’ to external partners or stakeholders
  • Excellent organisational skills
  • Outstanding attention to detail

Personal approach to work:

• • Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed
  • Proactive approach to work and making the lives of the exec easier
  • Service focused with incredibly high standards
  • Private and confidential in nature – discrete and unassuming
  • Protective of their stakeholders
  • Organised, helpful and calm under pressure with the ability to prioritize and communicate appropriately
  • Adaptable and flexible depending on what is needed day-day

Experience:

• • EA experience in a fast-moving environment, or an administrative role in a service provision business
  • Experience working with a CEO, CFO and COO in a public environment
  • Experience working for multiple Senior Executives
  • Experience of protecting and navigating the financial calendar, understanding prep and work commitments and ‘no fly zones’ in the CEO, CFO & COO's calendar
  • Experience managing an office or similar space

The Benefits

We believe we are the best at what we do and attract the best talent in the market. Our benefits go beyond the core benefits outlined below and give the successful candidate an opportunity to grow and build a truly rewarding career.

• Gym Membership +1
• 25 Days Annual Leave + Bank Holidays + 1 Personal Day
• Holiday buying scheme
• Private Medical Insurance
• Company pension contribution
• Life Assurance

Our Values 

• Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be. 
• Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness. 
• Focus on the detail. Care about the little things. Have determination and resilience to get the job done. 
• Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success. 

PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve. 

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Join us on our mission to inspire a healthier nation.