Events Assistant
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We have a great role as Community and Events Assistant at Gamma to support our busy events calendar and provide support to our community management and charity forum.
What you’ll be doing:
- Assist with the administration of event project plans, keeping tasks up-to-date and information logged on a project management system.
- Venue finding and reservations.
- Work with suppliers (including but not limited to) venues, couriers, catering, promotional good suppliers, etc to make event bookings and place orders.
- Raise purchase orders and ensure all invoices are passed over to the purchase ledger team.
- Organise logistics for staff, event kit and customers/suppliers, which include shipping, travel, accommodation, event set up.
- Assist with exhibition preparations.
- Work closely with the wider marketing and sales team to ensure that the appropriate pre-event marketing activities take place. For example, providing relevant event and venue information, access/ticketing instructions and directions to enable external invitations to be created.
- On-the-day event hospitality, including meeting and greeting customers, staff and suppliers at registration and being on hand to help answer questions.
- To assist Gamma’s Charity Forum with administration and activity planning.
- Working closely with the Events Manager to support various teams across Gamma in their delivery of online events and webinars.
- Ordering and keeping stock of Gamma’s promotional merchandise across the business and in the Newbury office.
What you’ll need 🚀
- A great communicator! Strong written and verbal skills
- Highly organised – able to juggle tasks and meet deadlines
- Strong attention to detail
- Administration experience highly desirable
- Proactive and a self-starter – our team are in different offices so the ability to work independently is critical
- A logical, common-sense approach to work and tasks
What do we offer? 💰
- 25 days holiday plus bank holidays
- Your birthday off
- Private medial insurance
- Electric Vehicle (EV) Scheme
- Pension plan
- Enhanced maternity and paternity leave
- Discounts on a huge amount of retailer
A few things to note ✨
- This role will be hybrid from our Newbury office
- There is travel required in the role including some overnight stays
If you feel you could be a good fit for Gamma but do not think that you meet all the requirements, we still encourage you to apply as you could be the person that we are looking for! Gamma is an equal-opportunity employer. We care about inclusion and believe in having diverse teams where everyone can be their true authentic selves.
We value each person and their range of backgrounds and actively encourage people from underrepresented backgrounds to apply. We don't discriminate based on any protected characteristics e.g., race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, marital status, disability, or age. We are a family-friendly employer with a culture based on trust, autonomy, and flexibility so that you to create a work-life balance and enjoy working here at Gamma.
Please note we only use recruitment agencies registered on our preferred suppliers list and as such, any speculative CVs received will not be considered. Agencies cannot work on this role unless released by Gamma's recruitment team.
Other details
- Pay Type Salary
- Travel Required Yes
- Travel % 30
- Newbury, UK