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Senior Finance Officer AR/AP

Birmingham, UK ● Cumbria, UK ● Leeds, UK ● London, UK ● Manchester, UK ● Newcastle, UK ● Surrey, UK Req #258
11 April 2024

Senior Finance Officer 

About the role 

This is a fantastic opportunity to work for a charity for older people which is focused on preventing and alleviating the loneliness that can come with later life.   

 

Your role will be to manage the day-to-day performance of the APAR team and ensure the timely and accurate processing of all accounts payable, accounts receivable, and banking tasks. 

Main Responsibilities will include: 

 

  1. Team Leadership: 

  • Lead and manage the APAR team, ensuring team members are appropriately multi-skilled and motivated to deliver the outputs required in an accurate and timely way. 
  • Ensure the team are suitably motivated and engaged and demonstrate positive behaviours, so that high levels of productivity are sustained. 
  • Manage team capacity, so that known cyclical changes in demands can be met, and appropriate prioritisation of tasks and activities in line with changing business needs. 
  1. Accounts Payable: 

  • Supervise the Finance Officers to ensure that all purchase ledger invoices and refunds to tenants are processed and paid within prescribed timescales. 
  • Review monthly supplier statement reconciliations saved on the Finance server and follow up on any commentary from previous monthly reviews. 
  • Escalate any issues in the purchase ledger or with suppliers to the Head of Finance on a weekly basis. 
  • Own issues and use initiative and work with the business where appropriate to secure successful resolution. 
  • Managing purchase ledger module within QL including setup and management of supplier accounts. 
  • Prepare, review and transmit supplier payment runs in line with ALS payment schedules. 
  • Completing month end procedures to close AP on QL in line with period end deadlines. 
  • Ensure all refunds to tenants and local authorities are approved and paid in line with the delegated authority of approvers and coded correctly. 
  • Complete the monthly balance sheet reconciliation of GL to the period end purchase ledger aged analysis. 

 

  1. Accounts Receivable and Rent Ledger: 

  • Supervise the Finance Officers to ensure that all funds received are processed on the sales ledger and rent ledger within prescribed timescales. 
  • Escalate any issues in the sales ledger or allocation of rent ledger receipts to the Head of Finance on a weekly basis. 
  • Review and transmission of DD collections in line with ALS collection schedule. 
  • Completing month end procedures to close AR on QL in line with period end deadlines. 
  • Complete the monthly balance sheet reconciliation of GL to the period end sales ledger aged analysis. 
  • Establish timetabled meetings with the business to review suspense items and successfully resolve issues as appropriate.    

 

  1. Banking Tasks: 

  • Download bank statements for relevant bank accounts daily or weekly as per the requirement/activity on account. (Subsidiaries, Care and Regional, Allowance and Amenity, Petty Cash, Main Payments and Client Accts) 
  • Download credit and procurement card statements on a monthly basis ensuring timely distribution to relevant stakeholders. 
  • Manage BACS’s service report ensuring timely resolution. 
  • Supervise the Finance Officers to ensure that bank entries are posted in the general ledger within prescribed timescales. 
  • Manage bank payments for all non purchase ledger payments including monitoring resident refund mailbox ensuring weekly payment runs are completed. 
  • Escalate any issues with bank allocations to the Finance Manager on a weekly basis (or where appropriate seek advice direct from the business). 
  • Completing month end procedures to close Bank module on QL in line with period end deadlines. 
  • Complete the monthly balance sheet reconciliation of GL to the period end bank reconciliation. 

 

  1. Process Consistency & Improvement: 

  • Ensure the team is skilled and competent in the effective use of Abbeyfield’s systems. 
  • Seek out ways of streamlining and automating manual processes for more efficient ways of working. 

About You 

Essential Criteria

  • Proven work experience as a Senior Finance Officer in a similar supervisory transactional finance role, at least 5 years’ practical experience in an accounting or financial environment, including 2 years’ in a supervisory position. 
  • Ability to lead, manage and develop a team, so that all team members are motivated, and have the necessary skills, behaviours and resources to meet customer demand. 
  • Solid understanding of basic accounting principles. 
  • Proven ability to manage processes to update financial records efficiently and within timescales with a high degree of accuracy and attention to detail. 
  • An affinity for numbers and problem solving. 
  • Hands-on experience with spreadsheets, accounting, and housing management software, experience using MS Office suite products, in particular Excel and Word. 
  • A strong communicator, with good verbal and written communication skills, comfortable engaging directly with colleagues in the business to resolve queries. 
  • A strong customer focus, with a desire to deliver a great customer experience, develops positive working relationships with key stakeholders. 
  • A completer/finisher of tasks with a desire to own problems through to resolution. 

Desirable Criteria: 

  • Experience of using QL housing and finance software. 
  • Experience of working for a not-for-profit or voluntary organisation. 

Pay & Benefits 

At Abbeyfield, we are committed to rewarding our staff for their hard work. Our many benefits include: 

  • £37,000 Salary
  • 25 days paid leave increasing to 28 days following 5 years service, plus bank/public holidays
  • Comprehensive induction
  • Competitive pay, benchmarked annually.
  • Pay progression within role based on skills and contribution
  • Learning and career development opportunities
  • Medicash – Get help with your medical expenses
  • BenefitHub – Great savings on hundreds on brands
  • Unlimited opportunities to earn £500 via our 'refer a friend' scheme
  • Life Assurance
  • Occupational sick pay
  • Company pension
  • Discounted gym membership
  • Employee assistance programme
  • Cycle-to-work scheme
  • Blue light Card – Discount for workers in the social care sector 

 

Other details

  • Job Family Finance
  • Pay Type Salary
  • Min Hiring Rate £37,000.00
  • Max Hiring Rate £37,000.00
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Location on Google Maps
  • Birmingham, UK
  • Cumbria, UK
  • Leeds, UK
  • London, UK
  • Manchester, UK
  • Newcastle, UK
  • Surrey, UK